Biennial Inspections & Triennial Reviews

The agency submits desk review materials to demonstrate compliance with Federal and State requirements, including:

1. Transportation Operating Procedure (TOP) and other Policy documents (such as Title VI Plan)

2.  EEO Policy

3. Financial/Procurement Documentation

4. ADA Policy

5. Reports, Certifications & Assurances, Agreements

6. Vehicle history files

7. Driver training files

8. Accident files

 The review team visits the agency for a site visit. During the visit, feedback from the desk review is provided to the agency, and the FDOT Maintenance reviewers conduct a thorough functional and safety inspection of a sample of FDOT vehicles.

• Critical Safety Defects:  If the FDOT vehicle inspector finds one or more critical safety defects, the inspector may recommend to FDOT District 6 that the vehicle is removed from service until repaired.  If FDOT removes a vehicle from service due to safety defects, the agency must repair the defects and provide repair invoices or completed work orders. FDOT District 6 will review the documentation and determine if the vehicle can be returned to service. Additional onsite vehicle inspections may be conducted to verify that repairs have been completed. 

• Driver Files: Reviewed onsite.

• Exit Interview: The review team communicates findings (and provides technical assistance) to the agency team.

A final report documenting the review is issued, and a Corrective Action Plan is implemented to correct deficiencies. 

During the Corrective Action Plan, agencies are required to submit documentation showing deficiencies have been addressed. Once all findings are addressed by the agency, a final determination letter is issued to the agency. 

Noncompliance with requirements may jeopardize the agency's ability to continue in the 5310 Program and to obtain future operational and/or capital funding from FDOT District Six.